Job Description

Job Title: Administrative Assistant

Location: Houston TX

Pay rate: $22/hr

Hours: Monday – Friday, 9:00 AM to 5:00 PM (1-hour lunch break)

Key Responsibilities:

Coordinate and schedule meetings and conference calls across multiple time zones

Manage high volumes of phone calls and emails, relaying information promptly and accurately

Provide calendar management for Associate-level bankers and above

Book meeting rooms and video conference (VC) facilities across various locations

Arrange complex travel logistics including international flights, hotels, car bookings, and visa applications

Prepare, submit, and track expense reports in a timely manner

Process team invoices and ensure accuracy

Handle ad hoc administrative tasks while maintaining core workflow responsibilities

Provide proactive support to team members and assist with daily operational needs

Offer phone and holiday coverage for colleagues as needed

Required Skills and Qualifications:

High School Diploma required; Bachelor’s Degree preferred

0–1 year of experience in an administrative, support, or coordination role

Proficiency in Microsoft Word, Excel, and Outlook

Ability to manage multiple competing tasks and time-sensitive priorities

High attention to detail and dependable follow-through

Excellent verbal and written communication skills, both in-person and via phone, email, and Zoom

Professional demeanor and ability to interface with all organizational levels

Team player who works well under pressure in a changing environment

Flexible, adaptable, and resourceful with a proactive mindset

Discreet with handling confidential business information

Friendly, approachable, and solutions-oriented

Benefits Info

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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