Job Description

We are seeking a dedicated Administrative Assistant to join our client’s dynamic team. The ideal candidate is highly punctual, reliable, and has access to a car for occasional travel to pick up supplies. This role requires strong organizational skills, problem-solving abilities, and the flexibility to support a fast-paced work environment.

Pay rate: $40.93/hour

Location: San Francisco, with possible travel to East bay office

Contract to hire

Job Responsibilities:

• Coordinate and conduct site visits to venues and stores for supply purchases.
• Support chapter officer elections and voting processes, ensuring smooth execution.
• Perform data entry and maintain accurate records.
• Assist in the development of surveys to gather relevant insights.
• Provide front desk coverage in the absence of the Receptionist, ensuring seamless office operations.
• Plan and manage logistics for rallies, including obtaining permits and coordinating food arrangements.
• Offer onsite support for rallies, local political actions, and advocacy campaigns.
• Manage calendars and meeting room scheduling, oversee office organization, handle filing, welcome visitors, and coordinate mail distribution.
• Maintain an organized office space, including developing a logical paper filing system, ordering, and managing the inventory and distribution of office& kitchen supplies, labeling drawers and cabinets as needed, and ensuring field staff are aware of the office management systems in place
• Update Salesforce profiles for members
• Plan logistics, including acquiring permit sand food, for rallies and other actions
• Provide on-site assistance to staff and members in relation to the contract campaigns, rallies, and local political actions

Qualifications:

• Strong communication and analytical skills with a keen eye for detail.
• Ability to thrive in a high-demand, fast-paced office environment.
• Experience performing administrative tasks and supporting coworkers in a team-oriented setting.
• Proficiency in Microsoft Office Suite and Salesforce.
• Physical requirements include the ability to handle office equipment, walk, sit, climb stairs, stand, and occasionally lift up to 10-20 lbs.
• Must have reliable transportation and be able to commute between San Francisco and East Bay offices as needed.

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