Job Description

The Document Control Specialist plays a vital role in ensuring the integrity and accessibility of firm documentation across all practice areas. The ideal candidate will handle the lifecycle of legal documents—from intake and version control to distribution, retention, and archiving—supporting attorneys and support staff with rigorous attention to detail and effective workflows.

Key Responsibilities

• Oversee document intake, classification, and version management within the firm's document systems

• Apply consistent metadata standards, ensuring proper tagging, formatting, and version clarity

• Collaborate with attorneys, paralegals, and administrative staff to coordinate filing, revisions, and document distribution

• Conduct meticulous quality control to verify completeness, accuracy, and compliance with firm standards

• Facilitate digitization efforts for physical records and streamline organized archiving and retrieval processes

• Maintain documentation logs and generate progress reports on pending items, workflows, or audit readiness

• Provide user assistance and procedural training on document control best practices and system use

• Support the firm's readiness for internal and external audits by maintaining compliant documentation procedures

Qualifications & Skills

• At least 1–2 years of experience in document control, records management, or administrative support—preferably within a legal or regulated services setting

• Strong competency in Microsoft Office applications, especially Word and Excel; familiarity with legal document management systems is advantageous

• Exceptional organizational skills and keen attention to detail with the ability to manage multiple tasks under deadlines

• Strong communication skills, professional demeanor, collaborative mindset, and discretion in handling confidential client information

Benefits & Professional Growth

At Park Lawless & Tremonti LLP, the firm values the contributions of each team member and is committed to nurturing both professional advancement and personal well-being.

• A competitive salary that reflects experience and firm standards

• Comprehensive health, dental, and vision coverage to support employee wellness and family needs

• A retirement plan with employer contributions to support long-term financial planning

• Paid time off and firm-recognized holidays to promote work–life balance

• Professional development opportunities , including training in document management, legal administration, and administrative technologies

• A collaborative and collegial work environment —combining the depth of a seasoned litigation boutique with the accessibility and teamwork of a close-knit firm

• Clear pathways for career progression , offering motivated individuals the opportunity to expand into broader administrative or operations roles over time

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